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Undergraduate Studies:

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OLPD 4696—Internship Guidelines for Undergraduate Students

FAQ | Checklist | Fact Sheet for Supervisors

Portfolio Deadline

Submit Fall portfolios to the course Moodle site by December 18, 2017.

Reminder: You must have your applied experience approved by the course instructor prior to starting.

Course Description

OLPD 4696, the undergraduate internship course, is designed as a culminating learning experience for students nearing graduation. It affords students an opportunity to seek out practical work experience related to their chosen major of human resource development. An essential part of an internship is the opportunity to use knowledge acquired in the classroom in practical applications in the workplace. Problem solving and creative thinking in the workplace improves the retention of information gained in the classroom.

To be successful, the internship experience should focus on a specific project or task that lends itself to analysis and resolution over a short period. A typical internship involves 180 hours of work for 4 credits during a single semester (45 hours of work per credit). Students can carry out this work in industry, for-profit or non-profit organizations, or government.

The internship is not "credit for work." Students must be engaged in specific assignments related to the discipline of human resource development. The student and the internship supervisor will be asked to sign a contract stipulating to that assignment. The internship contract must also be approved by the course instructor.


There are prerequisites that students must meet in order to be eligible to register for this course:

Learning Objectives

By the end of this course it is expected that students will be able to:

  1. Apply for and obtain an undergraduate internship in human resource development.
  2. Document their work hours and products.
  3. Obtain a written evaluation of their work, as assessed by their internship supervisor.
  4. Critically reflect on and write about theory-practice linkages in their field.
  5. Create a visually attractive, well-organized portfolio of their internship work.

Class Structure

We do not meet together in a traditional classroom, with a group of students and an instructor. Instead, the work for this course is conducted individually and through consultation with your course instructor.

Hours and Tasks

For this course, a semester credit hour is earned by completing 45 hours on the job. Experience shows that 4 semester credits, amounting to 180 hours of work, is a manageable semester load. Undergraduate students can take anywhere from 1 to 4 credits total.

Student Tasks

  1. Students must read and study the content of these guidelines. Students are responsible for all details mentioned in this document, including all deadlines.
  2. Students register for the course – OLPD 4696 – for the semester during which they will be carrying out the internship hours.
  3. Students obtain their own internship.
  4. Students complete and submit a draft contract to the course instructor, via email. The contract must be in Microsoft Word format. ALL contracts must be received and approved by the course instructor within the first 2 weeks of employment. Failure to meet this requirement will results in lost work hours that cannot be counted towards the total required hours.
  5. Once the contract has been approved by the course instructor, students obtain all necessary signatures and provide a final, hard copy of the contract to the course instructor.
  6. Students begin working at the internship position.
  7. Students submit a portfolio to the course Moodle site with all required items (see list below) for the course instructor. It is recommended that you keep a separate copy of the portfolio for your own purposes.

Course Evaluation

OLPD 4696 is an S/N course. To earn a satisfactory (S) grade students must successfully complete the following items and submit them in a portfolio via Moodle by the assigned due date:

  1. Cover Page. This should include student's full name, the current date, the semester registered, and the number of credits.
  2. Contract. A copy of the signed internship contract should be included in the portfolio. This should be placed among the first few pages of the portfolio.
  3. Supervisor's Letter of Evaluation. This is a one-page letter from the internship supervisor. It must be written by that individual and printed on company letterhead, with the supervisor's signature at the bottom of the document. In 2 or 3 paragraphs, the supervisor should comment on the tasks that that the intern carried out and his/her overall performance. Please see Fact Sheet for Site Supervisors for more information.
  4. Daily Log. Students must maintain a daily log of activities during the internship. This log should include the date, a brief phrase describing the activities accomplished that day, and a running total of all hours worked for the internship position.
  5. Formal Evidence of Hours Worked. Students must submit formal evidence of hours worked. Copies of pay stubs or time sheets are acceptable.
  6. Written Analysis of Internship Experience. Students must write and submit a paper analyzing the internship experience. This report should be 5 pages, Times New Roman, 12 pt. font, 1-inch margins, double-spaced. References should be cited in APA format. The paper must address the following:
    1. Project: General background information including the name of organization, a brief description of the industry, the organization's products or services, and how the organization fits within the industry.
    2. Process: A brief description of the student's experience in the internship position. How was the internship obtained? What was the intern's position within the organizational structure, i.e. what department, division or program did the intern serve? What duties were carried out? Did original duties change, and if so, in what manner? In addition, choose at least 3 theories or models from HRD coursework. Analyze the hands-on, real-work internship experience against these models and present conclusions. Please note that descriptions of the actual theories should be limited to a few phrases or sentences at most. The analysis of the theory in a real life setting is the real heart of this report.
    3. Outcome: Results of your work and the extent to which objectives were achieved.
    4. Conclusions: Share some of your personal learning, either about individual growth, work style or habits, or about the industry and future career aspirations.
  7. Developed Materials. Copies of relevant materials developed as part of the internship duties should be included in the portfolio. Examples include any documents that were created, including memos, reports, lesson plans, training materials, Power Point presentations, surveys, and any other work "product" that the intern authored.


Please note that the course instructor is available to both the student and the work supervisor for consultation and problem-solving during the internship experience. If the intern runs into any challenges, it is best to contact the course instructor as soon as possible.


Students are generally expected to complete an internship during a single semester. Incompletes will only be granted in extremely rare circumstances. The student must contact the course instructor as soon as possible, and will need to provide documentation of the emergency situation. If the student fails to contact the course instructor by the last day of instruction, that student will receive an "N"; or "not satisfactory" grade for the course.

Course Instructor

Alexandra Willetts

Revised September 15, 2017