ICPA 15 - Instructions for Presenters

Instructions for Oral Presentation

We will provide laptop computers for use in presenting PowerPoint slides, videos, and audio files. With rare exceptions (see below), talks should be presented on the laptops that we provide, and not on personal laptops.

Please bring your presentations on a USB memory drive and use the MacBook or the notebook PC prepared by the organizers for presentations. PowerPoint will be available on both computers, so please use PowerPoint to make your slides. Please upload your slides during the half-hour break (coffee, lunch) closest to the beginning of your session.

The following equipment will be available:

If you need other equipment, please contact the conference organizers as soon as possible.

If you need to play back video clips on the notebook PC, please digitize them in one of the default codecs that are included with Windows Media Player 9 or with Windows Media Player 10 (http://support.microsoft.com/kb/899113/en-us). If you need to play back video clips on the MacBook Pro, please digitize them in the default format supported by QuickTime 7 (http://www.apple.com/quicktime/player/specs.html).

The above preparation guidelines are intended to make the flow of presentations as smooth as possible. The organizers deeply appreciate your cooperation.

If and only if you need to use other software in your presentation or play back video clips digitized with another video codec, bring and connect your own computer. Otherwise, we would greatly appreciate your using the equipment already prepared at the site.

Most sessions (invited symposia and open forums) have four speakers, in which case each talk should be approximately 15 minutes, followed by 5 minutes of questions. If your session has fewer than four speakers, please consult with your organizer or moderator.

Instructions for Poster Presentation

There will be two formal poster sessions, on Monday and on Thursday. Your poster(s) will be assigned to either of the two sessions.

Monday Session. Posters in the Monday session may be hung at any time on Monday prior to the beginning of the poster session. Please remove your poster no later than 17:00 on Wednesday.

Thursday session. Posters in the Thursday session may be hung at any time on Thursday prior to the beginning of the poser session. Please remove your poster no later than 17:00 on Friday.

There will be a poster board for each poster. Please use the poster board(s) with a label for your specific poster. Each poster board is 4 feet high × 8 feet wide. You are free to use all or part of this space. Pushpins will be provided.

During the formal sessions, it is expected that at least one author from each poster will be present, for the duration of the session, to present the poster. The poster room is across the hall from our main meeting room, and posters may be viewed at any time during the conference. If any other equipment is needed, please contact the conference organizers as soon as possible.