OLPD 5696—Internship Guidelines for Graduate Students
The purpose of the internship experience is to engage in real-life human resource development (HRD) experiences under the supervision of HRD practitioners from industry, for-profit or non-profit business, or government.
Graduate students may register for 1-10 credits. Not more than 6 credits will be counted toward a master's or doctoral program. The average number of credits is 4, which is the same number required for a degree or certificate in HRD. Students may register for more than one internship, but together with any Directed Study credits, may not exceed 6 credits. Pre-requisites are OLPD 5801 and OLPD 5615 or OLPD 5607.
1 credit = 45 hours worth of effort, including everything (e.g., time spent on the job, researching, and writing the final paper). Use this ratio to determine the number of credits for which to register.
Securing an Internship
Each student is responsible for securing his/her own internship. The internship may be paid or unpaid, and may be secured through various routes:
- You may create your own internship in your current place of employment. However, the responsibilities must be above and beyond your normal job. Perhaps you have noticed a problem in your organization that an HRD intervention might address; consult with your current supervisor to see if you could develop this project into an internship, in addition to your current job; it will be up to you and your employer whether or not additional pay is involved.
- Networking: Contact everyone you know to see if they have or know of a company that has an internship opportunity. They may not have a formal program but may be willing to create a special project for you. Be sure your student colleagues know you are looking, as well.
- Cold-calling: Identify a company where you would like to work and contact their HR departments to see if they have internships.
- Study the guidelines for the internship contract. Your project must be predominantly HRD (Organization Development or Training and Development), although there may be some minor HRM requirements; do not list the HRM duties (if any) on the contract. The itemized steps must represent a foundational theory or foundation such as the ADDIE model for training or an OD model that can be referenced.
- Talk with your adviser about when is the best time for you to register. Generally, you would wait until toward the end of your program, but there may be reasons to engage in this opportunity sooner.
- Secure an interview with a potential internship site, and discuss the nature of the internship, including specific responsibilities and expectations.
- Prepare a tentative contract based on that interview.
- Submit (mail, fax, or attach to email) the contract to Dr. Christesen for approval.
- If no changes are needed, the contract will be signed and returned to you. Sign it and obtain the signature of your site supervisor; then return it with all three signatures to Dr. Christesen.
- If a revision is necessary, you will need to reach an agreement with Dr. Christesen, and re-write the contract before it will be signed. Then sign it, obtain the signature of your site supervisor, and return it with all three signatures to Dr. Christesen.
- Note: Be aware that your internship is not valid until approved and signed by Dr. Christesen; thus beginning an internship prior to approval could be costly in terms of your time. The contract must be approved no later than two weeks after you have begun your internship hours.
- Note: It is imperative that you submit a contract signed by all three parties in your final product; failure to do so could render the internship invalid.
- Fulfill the requirements listed on the internship contract.
- Secure a letter of evaluation from your site supervisor.
- Submit the final product.
Include the following in a 3-ring binder, with an identifying label on the cover or side; the label must include the following: Your name, date, semester and year you registered for the internship, and name of the company. The first page inside the cover should be a Table of Contents; use Tabs for each section, labeled as follows: (Note: Notebooks will no longer be publicly available. You will be notified by email when your project has been evaluated. You may then pick it up from 203 Burton within one full semester following completion. If you choose not to pick it up, the contents will then be shredded.)
- Internship Contract—signed by all three parties
- Letter of Evaluation—(signed and on letterhead) from your site supervisor (see Factsheet for Site Supervisors)
- Theory-to-Practice Paper
- Specs: 5-pages + reference page; 12-point Times Roman font; 1 ½ spacing; 1" margins
- Cover Page: Name, current date, semester registered, number of credits
- Project: Name of company; general description of the project; purpose/objectives
- Process: What you did and what foundational theories of adult education and/or human resource development guided your project and how they were used; include citations; address each step listed on your contract
- Outcome: Results of evaluation and assessment of the project; extent to which objectives were achieved
- Conclusions: What you might have done differently, next steps, future applications
- References: in APA format
- Time log: Organize according to specific tasks and time spent on them based on the contract, or another format most useful to you. Example: Time spent on preparation (e.g., needs assessment, design, development); on-site; evaluation (i.e., how well objectives were achieved; final report
- Appendices: Relevant materials produced (e.g., training manual), other
S/F only. Check with your internship instructor to identify the last date on which you may turn in your final product in order to have a grade submitted for the semester for which you registered, approximately 10 days before the end of the semester. Projects submitted after the designated date will receive an "Incomplete" ("I") and will be held until around the middle of the following semester. Note: an incomplete or inadequate final product will not be graded.
Revised March 11, 2016