Here at the College of Education and Human Development, we want to provide all of our students with transparent and accessible policies and processes. We want you to feel empowered and protected by our policies. The University of Minnesota maintains a comprehensive policy library. Additionally, your academic department will have policies and processes represented in your handbook.
This list is for college-level policies and processes pertaining to graduate education. Policies and processes are established by the CEHD Curriculum Council. Please feel free to contact us at any time with questions or concerns.
Pre-Spring 2013 Students:
GRD students send paper Graduate Degree Plan (GDP) to GSSP.
DMS students provide an official transcript and a completed Academic Policy Petition to the adviser. The adviser signs the petition and sends it to the college. The college fills out a “Request for Record Change” form and sends all forms to Office of Admissions for processing.
Post-Spring 2013 Students (GRD and DMS)
GRD and DMS students add transfer courses to GPAS, and, if needed, the official transcript is sent to GSSP. This can also be done by exception paperwork.
Policy Approval Date: November 2013; revised April 2015
Implementation date: For new, entering graduate students beginning fall 2014 and later.
Update: Include DMS (departmental masters: M.Ed., additional licensure, and post-baccalaureate certificate) students fall 2015; update language for PeopleSoft upgrade.
GRAD 999 is a zero-credit, zero-tuition registration option intended for graduate students (MEd, MA, MS, MSW, PhD, EdD, post-baccalaureate certificate, additional licensure) to maintain the continuous enrollment registration requirement while completing their degree. MA, MS, PhD, and EdD students are eligible to register for GRAD 999 when they have completed all coursework and (if applicable) thesis credit requirements. MSW, M.Ed, additional licensure, and post-baccalaureate certificate students are eligible to register for GRAD 999 at any point during their program.
While students can register for GRAD 999 to maintain their active student status, they cannot use GRAD 999 to meet any other requirements of the University or external agencies. Students who must maintain full-time status to, e.g., hold an assistantship, defer loans, and/or receive financial aid cannot use GRAD 999 to meet registration requirements.
International students are strongly encouraged to confer with the International Student & Scholar Services (ISSS) office if they are considering GRAD 999 registration.
Graduate programs are strongly encouraged to monitor their students’ GRAD 999 registrations via the University’s reporting system. GRAD 999 information is updated each semester after the close of the registration period. If a student exceeds the established GRAD 999 restrictions, the program may restrict enrollment by using the N999 student group. Students who have the N999 student group added to their record and try to register for GRAD 999 will receive the following message "Class NOT added. All requirements not met."
All CEHD graduate students (MEd, MA, MS, MSW, PhD, EdD, additional licensure, postbaccalaureate certificate) are limited to two registration terms of GRAD 999. Programs may have more restrictive requirements for GRAD 999 enrollment, which have precedence over this policy.
University of Minnesota Policy
Leave of Absence and Reinstatement from a Leave: Graduate Students
It is important to note the following from the LOA policy: “Students granted a leave of absence may not use University facilities or services available only to registered students.”
Leave of absence requests must be filed in the Dean’s Office no later than the tenth day of either fall or spring semester. This aligns with the academic calendar deadline for students to add a class without college approval, or cancel classes without receiving a “W” grade. After this deadline only requests from students who have experienced an emergency or unforeseen circumstances will be considered. Examples of an emergency would be an unexpected medical emergency or illness, death in the family, victim of natural disaster, or unexpected loss of employment. Not being able to pay for a class or tuition for a semester is not an emergency nor is it an unavoidable circumstance.
A student leave of absence should begin on either a fall or spring semester. Reinstatement from leave can occur fall, spring, or summer semesters.
Per university policy, an approved leave of absence may not exceed two academic years. The two year limit is cumulative. A student can take multiple leaves of absence, but the total leave time can not exceed two academic years.
Some reasons to take a leave of absence include the following:
CEHD Procedure to request a LOA
Note: LOAs for international students may have additional consequences and paperwork. Please contact International Student and Scholar Services (ISSS) at (612) 626-7100 or firstname.lastname@example.org for more information and help.
CEHD Procedure to request a LOA reinstatement
A graduate student, in consultation with his/her adviser, may request to return early from an LOA by following the steps below:
Email access and LOA status
Students on an LOA are considered “not enrolled” (not active status) and therefore will lose their email account access unless they log-in at least once every 90 days. Please refer students to 1-HELP (612-301-4357 or email@example.com) if they have lost their email account access to have it reopened or for other email questions/help.
Time extensions must be filed in the CEHD dean’s office at least two weeks before the first day of the semester in which the extension is requested to begin.
Policy on the use of open-ended comments from the students' rating of teaching (SRT) forms
All open-ended comments on the Students’ Rating of Teaching (SRT) Forms will be available to the instructor’s supervisor and/or department chair. The policy is motivated by the following principles:
Approved by Governance Council on December 18, 2013
All readmissions (GRD and DMS) are processed by the Office of Graduate Admissions.
External committee members (defined as individuals external to the University) may be appointed and must be approved through the following procedures:
A professor emeritus may be appointed as advisors and/or committee members and must be approved through the following procedures:
All other exceptions to graduate examining committees must be approved through the following procedures:
M.Ed. students who started their degree in spring 2013 or later: Please follow the degree completion steps outlined on the graduate school website.
M.Ed. students who started their degree prior to spring 2013: Please follow the degree completion steps outlined below.
All students must apply for graduation for their degree to be officially awarded and posted to their graduate transcript. Degrees are conferred once every month on the last business day. However, the degree is posted to your official University of Minnesota transcript a couple of weeks after this date. In order to qualify for the last business day conferment date, the completion of the online Application for Degree form through MyU must be submitted within the designated time frame for your intended graduation month. If the online form is submitted after the first day of the intended month of graduation, then the conferment date will roll over to the next month.
Refer to the M.Ed. Graduation Checklist and Timeline [PDF] for instructions on how to complete each component and important fall 2016 deadlines.
Final degree clearance depends on the following:
Important: If you have a critical deadline (for example: pay or lane change awarded with conferment of degree) please carefully review the timeline below and plan accordingly. Conferment of your degree before the end of the term in any month may affect eligibility benefits (assistantships, visa requirements, student loans, housing, etc.)
GRD students (MA, MS, MSW, PhD, EdD) that matriculated before Spring 2013 use the paper graduate degree plan (GDP) to plan for coursework and receive approval from their faculty adviser, GPC, and the Dean’s Office. Students that matriculated in Spring 2013 and after use GPAS.
DMS students (M.Ed. and post-bacc certificate) that matriculated before Spring 2013 use the paper GDP for degree clearance. Students who matriculated Spring 2013 or later will use GPAS.
Degree Clearance Procedure for Pre-Spring 2013 M.Ed. and Certificate
Certificates and M.Ed.—Spring 2013 and later
Note: Not all M.Ed. students are required to complete and submit a GPAS.
Certificates and M.Ed—Pre-Spring 2013
Note: Specialist Certificates (SC) will have additional steps.